Onboarding Specialist Learning Path [Template]

Welcome to you Onboarding specialist personalized training plan! The below is your training plan which will help you focus on your specific development needs as an onboarding specialist.

Employee name: Department: Onboarding

Start date:

Introduction

The onboarding specialist will facilitate employee onboarding activities for temporary personnel in various locations nationwide. Essential duties and responsibilities include:

• Processing applications and employee onboarding packets for temporary employees

• Administer background and drug screenings as required by client

• Process I-9 Verifications and E-Verify

• Communicate via email, phone, and text to candidates and provide candidate support

• Ensure that onboarding processes are followed and files are compliant with federal and applicable state laws

As an Onboarding Specialist, you have a unique opportunity to learn about the employee lifecycle. Taking the initiative to learn about recruitment, and other departments are great for this. An onboarding specialists role also requires a blend of communication skills, and an understanding of company culture and processes.

Skills you will be working on during your journey

Skill 1: Onboarding Tasks

Onboarding tasks are an essential part of any new talent's integration into a company. These tasks help familiarize new talent with their role, and the processes and systems they will be working with. The most common onboarding tasks you will be facilitating is the onboarding paperwork: New talent is typically required to fill out various forms, such as tax forms, benefit enrollment forms, confidentiality agreements and more. These documents ensure that the company has all the necessary information and legal agreements in place. The paperwork is sent out through our online software Avionte. It is very important to confirm the address is formatted correctly and reasonably seems to be a good address

Skill 2: Avionte Proficiency

Avionte proficiency refers to the ability to effectively navigate and utilize the Avionte software, which is commonly used in the staffing and recruiting industry. This skill includes a thorough understanding of the various features and functionalities of Avionte. Proficiency in Avionte for you involves being able to track candidate applications, send onboarding packets and communicate with candidates through the software.

Skill 3: SourceNow Department Knowledge

SourceNow Department Knowledge is a skill that involves possessing an understanding of the departments within our organization and their specific functions. This will be done by teaming up with an identified colleague from that department where they will give you an overview of how their department functions and the role it plays within the company structure.

Skill 4: E-Verify Compliance

E-Verify is an online system that allows employers to verify the eligibility of their employees to work in the United States. It helps to ensure compliance with immigration laws and maintain a legal workforce. Having expertise in E-Verify and compliance means being familiar with the rules and regulations surrounding the verification process, understanding the necessary documentation, and knowing how to navigate the online system effectively.

Ok. Now that we've gone over the objectives, let's dive into it!

What is a Scribe you ask? We use the word Scribe at SourceNow to refer to a training guide that shows you the exact steps to follow to complete a task. With Scribehow.com we are able to build visual guides with text, links and screenshots instantly.

Ok. Now that we've gone over the objectives, let's dive into it!

Week 1: Avionte front office & Job duties

Your first week will consist of you getting set up in any software you will be using, orientations, getting familiar with your team, and learning your essential day to day job duties with the help of your mentor and manager.

(You have been sent passwords ahead of time to log into the below links. If you are having difficulty logging in, please email the training & development manager.)

To log into Avionte, click on the below link. You will want to bookmark this link as you will be using it daily. By now you have already had an orientation on Avionte during your first few days.

https://dst.myavionte.com/satellite/login

Step by step guides for onboarding specialists. Please click on the below Scribes and review each step.

You may have already been shown how to adjust your widgets during orientation, but the below guide goes more into detail on the purpose of the widgets.

Week 2: Avionte University

Please log into Avionte University by clicking the link below.

https://avionte.absorbtraining.com/#/login

The content consists of narrated walkthroughs, and interactive testing. The content serves as an introduction to new users. Your courses are loaded for you through Avionte University. Please spread these out over the next 4 days.

Courses:

1. AviontéBOLD 1: Introduction to the Solution (1 hr 40minutes)

   Final Assessment: 20 questions

2. AviontéBOLD 4: Talent Management (90 minutes)

   Final Assessment- 20 questions

3. AviontéBOLD Candidate Management - Online Talent Application Search

4. AviontéBOLD Candidate Management - Pipelining Talent

Avionte University learner portal instructions: https://support.avionte.com/hc/en-us/articles/19657280840211-Aviont%C3%A9-University-Learner-Portal-Instructions

Week 3: E-Verify compliance

You will focus on going over the following over this week.

• Create an E-verify case (See video above)

• I-9 Q&A (In the below link)

• Examining documents & Fraudulent document awareness (In the below link)

• Completing form I-9 (In the below link)

Click on the below link to access E-verify guides

https://scribehow.com/page/Everify__I-9_Resources__3diV-0wHT8mbgLwXfZrcOw?referrer=community

Please be sure to confirm with the compliance guidelines that were sent to you if a drug and background are required/ E-Verify required/ or if there are any client specific documents. Check the quidelines to see if they can start pending any of these items.

*Note* Not every person is e-verified. It is by client and state requirements.

Week 4. Department overview

The Training manager will let you know who you will be pairing up with.

• East Coast recruiter

• Westcoast recruiter

• Operations (MSP Team)

• Payroll

Assessments

Progress will be evaluated through this Scribe training program.

Evaluation

Please type below to give your feedback on the training program and share your thoughts on areas that can be improved, as well as what you liked about the training.

Feedback:

Note: This training plan is subject to change based on individual and organizational needs. requirements.